Digital contract management with automatic population
Create employment contracts from Word templates with automatic variable replacement and two-phase signature compliant with German law.
Professional contract creation
From Word template to PDF generation – everything for efficient contract management
Word templates with variables
Upload your own Word templates and use 20+ placeholders for automatic population.
- Personal data: name, date of birth, contact
- Address: street, zip, city, country
- Financial: tax ID, social security, IBAN
- Event data: name, date, location, task
- Shift data: pay, units, times
Automatic PDF generation
Generate ready contracts as PDF with one click – Word template is filled with real data.
- Word template filled automatically
- Convert to PDF with one click
- Preview with test data
- Secure S3 storage
Fixed-term compliance
Meet legal requirements for fixed-term employment contracts with digital main contract and written addendum.
- Digital main contract (phase 1)
- Written addendum with signature (phase 2)
- QR code link between digital and paper
- Batch generation for many employees
Variable substitution
Automatic variable replacement
Define your contract templates once and use automatic population. Over 20 placeholders available – from personal data to shift information.
- Define templates once and use automatic population
- Over 20 placeholders available
- From personal data to shift information
- Simple syntax: {{variableName}}
Batch generation
Batch generation for fixed-term addendums
Create hundreds of fixed-term addendums with unique QR codes for paper-based signature. Each document gets a unique ID (BF-XXXXX).
- Create hundreds of fixed-term addendums with one click
- Unique IDs per document (BF-XXXXX)
- QR code for digital link
- Word template for addendum sheets
The complete contract workflow
From template creation to archiving – structured workflow for error-free contract creation.
Create template
Upload Word document with placeholders
Preview
Test with real employee data
Generate
Create PDF with filled variables
Signature
Digital contract + paper addendum for fixed-term
Archiving
Secure cloud storage
Available variables
Use these placeholders in your Word templates for automatic population
Personal data
{{firstName}}{{lastName}}{{email}}{{dateOfBirth}}{{phoneNumber}}
Address & place of birth
{{street}}{{zipCode}}{{city}}{{country}}{{birthCity}}
Financial data
{{taxId}}{{socialSecurityNumber}}{{iban}}{{bic}}{{defaultPay}}
Event & shifts
{{eventName}}{{eventStartDate}}{{taskName}}{{taskPay}}{{unitName}}
Two-phase signature (compliant)
Meet legal requirements for fixed-term employment contracts with a clear combination of digital main contract and written addendum.
- Phase 1: Digital main contract created electronically
- Phase 2: Written fixed-term addendum with signature
- QR code links both documents uniquely
- Batch generation for many employees
How the process works
From data capture to legally valid contract in minutes
Data capture
The system captures employee master data from stored records and the event shift schedule.
Contract generation
The system automatically creates all contract documents based on the configured templates.
Digital confirmation
The employee receives the digital contract part and confirms it as 'Read & understood'.
Check-in with QR code
Employee shows QR code at check-in – system retrieves prepared documents.
Fill fixed-term sheet
Only the single-page fixed-term sheet is filled out – no paper chaos.
Sign & scan
Dual signature, scan via smartphone or scanner – automatic assignment via QR code.
How PDF generation works
From Word template to ready PDF in a few steps
Upload template
Word document with variables
Select data
Employee and event
Replace variables
Automatic population
Convert to PDF
LibreOffice processing
Download
Secure S3 storage
Optimize your contract creation!
Book a free demo and learn how our digital contract management simplifies your processes.
No credit card required · Free support