A thousand helpers in one day, all checked in.
EVENTRA for marathons, tournaments and stadium events: accreditation with background-check data capture, passes in the wallet, QR check-in at every post and a live board that shows which sector is staffed and who is missing for the next shift. Unlimited helpers. Volunteer shifts €2, paid shifts €3–5 depending on volume.
Your own test environment in minutes. No credit card, ends automatically.
One event day, many posts, one truth
At a sports event everything happens on one day. Who stands where has to be settled beforehand, and check-in has to work without signal along the course.
Accreditation with background checks
Stewards, security and contractors enter their ID data themselves. You export the list for the authority in one run, and after clearance rules assign the right pass per area and day automatically.
- Background-check data optional, entered per person
- Export in the authority's format
- Pass in Apple and Google Wallet
Plan posts and sectors
Course posts, entrances, stands and refreshment stations as areas. Qualification tags make sure only staff with the right qualification stand at a sector with access control.
- Areas with qualification requirements
- Shifts per post and time slot
- Team leads per sector
Check-in without signal
Team leads scan their helpers at the post, even when there is no network in the stadium or along the course. Times sync later, and the live board shows the status per sector.
- QR check-in at the post
- Offline with later sync
- Missing helpers per sector before the shift starts
Passes controlled by the clearance
Every person gets a link and enters name, birth data and ID number themselves. You see per contractor who is complete, export the list for the background check and issue passes to cleared people.
- Self-service per person and contractor
- Background-check export in one run
- Pass after clearance
One pool for every event of the season
Helpers, stewards and contractors stay in the pool. Qualifications, documents and ID data are captured once, and for the next home game or the next run you plan from the pool. The same person behind two spellings is flagged by the AI, merged only after your approval.
- Qualification tags per person
- Documents and ID data captured once
- The AI flags duplicates in the pool
Minutes instead of estimates
Every check-in and check-out is a recorded time, per post and person. After the event you review deviations, close the day and export for payroll or expense allowances.
- Times per post and person
- Deviations from the plan visible
- Export to DATEV or StoTax
The live board for operations
Who has checked in, which sector is understaffed, who is missing for the next shift: the board reports it before the start. On the web for the control room, in the app for team leads at the post.
Accreditation
Background-check data, clearance, pass
Wallet passes
Apple and Google Wallet, valid per area
Access areas
Qualification decides who may go where
Live board
Missing check-ins per sector, in real time
Frequently asked questions
Short answers so you know what you will see in the demo.
How do I accredit a thousand helpers and stewards for a marathon or a stadium event?
How do I track working time at fifty posts at the same time?
Can stewards and security staff from external contractors be checked in with the same software?
What does EVENTRA cost for a sports event?
Read next
Practitioner answers to the questions that come up next.
Event accreditation: process, background checks and software
How accreditation works at festivals, stadiums and large events: allocations per contractor, data capture by the companies themselves, the reliability…
ReadZVÜ at festivals: running a reliability check for crew and contractors cleanly
When a reliability check (Zuverlässigkeitsüberprüfung, ZVÜ) is required, what data the authority needs, who has to supply it, and how organizers organize…
ReadTime-tracking obligation at festivals: what applies since the BAG ruling, and how to track 800 crew
Since 2022, employers have had to record the entire working time; for Minijob workers and casual staff, that already applied earlier.
ReadStaff Planning for Sports Events: Coordinating Large Teams Safely and Efficiently
Read
See your event day in EVENTRA
30 minutes with the founder. Bring your sectors, posts and helper count and we rebuild the day live.
Your own test environment in minutes. No credit card, ends automatically.
See pricing