Organise volunteers without administration becoming the main job.
EVENTRA in volunteer mode: a fully configurable sign-up form for helpers, AI checks completeness, team wishes and duplicates, shifts across all days, QR check-in, badges and recognition from real shifts. Volunteers are free, €2 per volunteer shift.
Your own test environment in minutes. No credit card, ends automatically.
From the call for volunteers to the thank-you
Built for festivals, clubs and non-profit events with hundreds of volunteers.
A sign-up volunteers actually complete
A freely configurable form with your questions, application from the phone in two minutes. AI checks that everything is there, team wishes and availability land directly in planning.
- Application form 100% configurable
- AI checks completeness, team wishes and duplicates, even with typos
- Approve and decline with one click
A shift plan every volunteer sees in the app
Areas, shifts and days in one grid. Volunteers get a push instead of a PDF, team leads see their people.
- Express shifts for hundreds of volunteers
- Team leads with their own view
- Changes arrive instantly
Recognition that brings people back
QR check-in counts shifts automatically. Badges, points and entitlements such as meal vouchers come from real shifts, not from lists.
- Badges and points per shift
- Entitlements such as meal vouchers or shirts
- Overview of who took part how often
From the call to the volunteer list in a week
Share the link, collect applications, assign areas. Volunteers maintain their own data, you no longer manage spreadsheets.
- Form with your questions, freely configurable
- AI checks completeness, duplicates and team wishes
- Approve with one click, decline with a message
Shifts for every day, every area
From entrance to build-up: plan per area and day, copy shifts and see gaps immediately.
- Grid across all event days
- Rest-period warning for volunteers too
- Push to the volunteer app
Check-in at the area, shifts count themselves
Volunteers scan in, team leads see live who is there. Every shift counts towards badges and entitlements.
- QR check-in, offline too
- Live board per area
- Badges and entitlements from real shifts
Unlimited volunteers. €2 per volunteer shift.
No per-head price, however many sign up.
Unlimited volunteers
Every volunteer gets an account and the app at no extra cost.
€2 per volunteer shift
Instead of €5 for paid crew.
No platform fee
Non-profit organisations pay only for their shifts.
Paid and volunteer crew together
One plan, one check-in, separate payroll.
Frequently asked questions
Short answers so you know what you will see in the demo.
Which software manages volunteers at a festival including shift planning?
How do I plan volunteer shifts by team wish and availability?
How do I document volunteer hours for expense allowances?
Is the platform fee waived for non-profit organisations?
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See your volunteer programme in EVENTRA
30 minutes, your event as the example. Bring your volunteer count and areas.
Your own test environment in minutes. No credit card, ends automatically.
See pricing