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Staffing agencies

Every order filled, every hour on record, every payroll clean.

EVENTRA for event staffing agencies: a fully configurable application form with AI data check for new crew, deployment planning per customer and day with an AI proposal for who takes the order, check-in with proof, DATEV and StoTax export with the 70-day check across all deployments. Unlimited crew, priced per shift.

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70-day short-term employment check in EVENTRA: distribution, projection and progress per employee
Team-lead live board in the crew app
What you get

Built for crew that works for many customers

Three things event staffing agencies deal with every day.

Recruiting that checks itself

One freely configurable form per job posting: your fields, your required proofs, your uploads. The crew creates their profile once, AI checks every application for missing and implausible data and follows up; after that the person is bookable on any order with one click.

  • Qualification tags: bar licence, security certificate, first aid
  • AI checks proofs, plausibility and duplicate profiles on arrival
  • Missing documents are requested by the app, not by your dispatch

Proof per hour and customer

QR check-in on site, even without a signal. The team lead scans, the hours are on record to the minute before the customer asks.

  • Check-in and check-out with timestamps
  • Live board: who is where, who is missing
  • Hours per deployment exportable for the customer invoice

Payroll the auditor understands

Monthly closure with wage types and surcharges, export for DATEV LODAS, Lohn und Gehalt or StoTax. The 70-day limit is counted per person across all your deployments.

  • 70-day check with a forecast from booked deployments
  • Minijob limit per month, with a warning before the shift
  • DATEV hand-over by file or API
Applications table in EVENTRA with status, notes and filters
Recruiting

One profile, many deployments

New crew apply through your link, store data and documents once and can be booked onto any order in seconds afterwards.

  • Application form 100% configurable
  • Qualifications and blocklist per person
  • Approval by your dispatch
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EVENTRA shift planning: the Bühnenfront unit on a festival day with tasks, filled shifts and the crew sidebar
Deployment

Plan per customer, day and area

Every order is an event with areas, tasks and shifts. For every open shift the AI proposes who fits from your pool; qualification, availability and limits are checked beforehand. Copy shifts across days, see rest-period conflicts while dragging and send the crew a push instead of a WhatsApp.

  • AI proposal per open shift, with reason
  • Team leads see their crew in the app
  • Cancellations and replacements on the same screen
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AI plausibility check of time entries: findings per entry before approval
Payroll

From check-in to the payroll office without Excel

Released hours flow into the monthly closure, surcharges come from rules, the export fits DATEV or StoTax. The AI reads the closure before export and names findings with evidence. Short-term employees stay within the limit with the 70-day overview.

  • DATEV LODAS and Lohn und Gehalt, StoTax
  • Person groups 110 and 110-N
  • Export history as proof
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Sample month

One month at a staffing agency

How an August runs with EVENTRA, from the order to the payroll file.

  1. 1 · Orders38 orders for 6 clients

    Each order is an event with areas and shifts. The AI suggests someone from your pool for every open shift.

  2. 2 · Shifts1,460 shifts, 214 people

    Crew check in and out by QR. Every hour is on record per client before the invoice goes out.

  3. 3 · 70 days12 people past 50 days

    The forecast counts booked shifts too and warns before the next assignment, not at the payroll office.

  4. 4 · PayrollOne file, three findings

    The month-end close goes out as a DATEV or StoTax file. The AI first names what the payroll office would ask about.

Sample figures, not customer data.

Frequently asked questions

Short answers so you know what you will see in the demo.

Which software do staffing agencies need for event staff?

One that keeps deployment, time tracking and billing together per client: plan orders per client, fill them by push notification, track hours by QR, payroll and client invoice from the same hours. EVENTRA checks the 70-day limit, Minijob and rest periods before the export.

How do I keep the 70-day limit for short-term employees in view across several clients?

EVENTRA counts the working days per person across all clients and events of the calendar year and warns on assignment before the limit of 70 working days or three months is reached. The export to the payroll office shows the status per person.

Does EVENTRA export to DATEV and StoTax?

Yes. Hours and master data go to the payroll office as DATEV LODAS, DATEV Lohn und Gehalt or StoTax import, on request by API push. The payroll office receives master data of new people, movement data per wage type and leavers in one run.

What does EVENTRA cost for a staffing agency?

€99 platform fee per month plus €5 per shift, €4 from 500 shifts a year, €3 from 2,000. Crew and admin users are unlimited and free; the payroll interface costs €3 per person and payroll month.

Read next

Practitioner answers to the questions that come up next.

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