Glossary

This glossary defines the key terms and concepts used throughout the EVENTRA platform.

General Platform Terms

Abonnement

Subscription. The subscription plan that determines which features and how many HR licenses are available to your organization. Tiers: Free, Professional, Enterprise.

Abrechnung

Payroll / Settlement. The accounting and payroll process for calculating employee wages, including surcharges, bonuses, and deductions.

Akkreditierung

Accreditation. The process of verifying and authorizing personnel to work at events. Includes credential assignment, ZVÜ security clearance, and on-site check-in/check-out.

Anzeigename

Display Name. The public-facing name of your organization, shown on the landing page, in emails, and throughout the platform.

Aufgaben

Tasks / Todos. System-generated HR action items highlighting data quality issues such as duplicate employees, placeholder data, or missing employment information.

Employment & Payroll Terms

ArbZG (Arbeitszeitgesetz)

Working Time Act. German federal law governing working hours, break times, and rest periods. EVENTRA calculates break times and flags potential violations according to ArbZG requirements.

Bewegungsdaten

Transaction Data / Variable Data. Time-dependent employee data such as worked hours, shift assignments, and check-in/check-out records, as opposed to static master data (Stammdaten).

Brutto

Groß (employment type). Short-term employees (Kurzfristig Beschäftigte) with standard groß wage payment. These employees are exempt from social insurance contributions under specific conditions. Internal code: 110.

Geringfügig Beschäftigte

Marginally employed. See: Minijob.

Kurzfristig Beschäftigte

Short-term employees. Workers employed for a limited time who are exempt from social insurance contributions when not employed on a regular basis and within certain time limits. Covers both Brutto and Netto employment types.

Lohnart

Wage Type. A code used in payroll systems to categorize different types of compensation (e.g., base pay, surcharges, bonuses). Used in payroll export for integration with external accounting systems.

Minijob

Mini-job (employment type). Marginally employed workers (Geringfügig Beschäftigte) with a maximum monthly earnings limit. Social insurance contributions are reduced, and the employer pays flat-rate charges. Internal code: 109.

Netto

Net (employment type). Short-term employees with net wage payment. The wage is already paid out as a net amount, simplifying the billing process. Internal code: 110-N.

Rechnung

Invoice (employment type). Non-reportable workers (Nicht meldepflichtig) who operate as freelancers/contractors and issue invoices for their services. They handle their own tax obligations. Internal code: 900.

Stammdaten

Master Data. Static employee information including name, address, tax ID, social security number, bank details, and employment type. Must be completed before an employee can be assigned to shifts.

Stotax

Stotax. An external payroll/tax processing system used for employee registration, tax calculations, and payroll data export. Integration allows automatic synchronization of employee data.

Zuschlag

Surcharge / Premium Pay. Additional compensation paid to employees for working under specific conditions, such as night shifts, weekends, or holidays. Configured through the time rules system.

Event & Workforce Terms

Gewerk

Trade / Craft. A category describing the type of work or skill set (e.g., production, security, catering). Companies and employees are organized by their assigned trade within events.

Schicht

Shift. A defined work period within an event, with a start time, end time, and assigned task. Employees are scheduled into shifts.

Tätigkeit

Task / Activity. A specific job role or task within an event structure. Tasks are organized under units and can have visibility and requirement tags assigned.

Tag System

Visibility Tags (Sichtbarkeits-Tags)

Tags that control which employees can see and apply for specific tasks. An employee must have at least one matching visibility tag to see a task in their application list.

Requirement Tags (Anforderungs-Tags)

Tags that define qualifications or requirements for a task. Used to check whether an employee is qualified to be assigned to a specific task.

Tags serve two distinct purposes: Visibility Tags control what employees can see, while Requirement Tags warn HR during assignment if qualifications are missing. Both types are created in the same settings page.

User Roles and Rights

A role decides which interface an account opens; rights decide what it may do inside.

Nutzer (user)

Default role for employees: employee app or portal, no access to the admin area. Can view events, apply, accept shifts, record times and maintain master data.

Admin

Opens the admin area (/hr) and occupies an HR license. What the account may do inside is defined by its individual rights -- via a preset (Einheitenplanung, Planung, Abrechnung, Administrator) or one by one.

Akkreditierung (accreditation)

Opens the accreditation app instead of the admin area: submit ZVÜ data, view own status, present the QR code. With the right Akkreditierungs-Team leiten the account manages its own subcontractor's employees.

Behörde (authority)

Authority view of the accreditation system: review and approve ZVÜ applications. No further rights.

Supervisor

No longer a role name of its own but the right Zeiterfassung für andere: scan team members, check them in and out, comment on and rate times. Granted directly in the employee table, without a license.

Teamleitung (team lead)

Assignment on a unit in the unit tree. Sees the team of this unit and its sub-units in the app (Dein Team) -- without planning rights.

Berechtigungsvorlage (permission preset)

A complete set of rights as a starting point. Afterwards every right can be toggled individually; the preset is not a tier.

Employment Types

Code	Type	German Label	Description
110	Brutto	Kurzfristig Beschäftigte	Short-term employees with groß wage payment
110-N	Netto	Kurzfristig Beschäftigte (Nettolohn)	Short-term employees with net wage payment
109	Minijob	Geringfügig Beschäftigte (Minijobber)	Marginally employed with monthly earnings cap
900	Rechnung	Nicht meldepflichtig (Rechnungssteller)	Freelancers/contractors issuing invoices

Feature Add-Ons

Accreditation (Akkreditierung & ZVÜ)

Full accreditation management including ZVÜ security clearance integration, credential configuration, QR-based check-in/out, and subcontractor company management for events.

Subcontractor Management (Dienstleister-Management)

Comprehensive management of external service providers and partner companies, including invitation workflows and trade-based organization.

Document Management (Dokumenten-Management)

Central document management with file organization, tagging, and access controls.

Payroll Integration (Lohnbuchhaltungs-Integration)

Integration with external payroll systems (e.g., Stotax) for automated payroll data export and employee registration.

Single Sign-On capabilities with Apple and Google accounts for simplified employee login.

Smart Wallets

Integration with Apple Wallet and Google Pay for digital employee credentials and event passes.

AI Matching (KI-Mitarbeiter-Zuordnung)

AI-powered automatic matching of employees to shifts and teams based on qualifications, availability, and historical performance.

Support Chat (Support-Chat)

A direct messaging channel between employees and the HR team, with attachments and an internal handover to the EVENTRA tech team.

Gastronomy (Gastronomie)

Integration with the POS system (BookZuck): creates POS accounts for bar staff, assigns login codes and sends them by email.

Volunteer Mode (Ehrenamts-Modus)

Hides the entire payroll area and unlocks Anerkennung instead -- metrics, tiers and badges for volunteers.

Guest List (Gästeliste)

Add-on for people who enter an event without a shift: contingents for hosts, tickets with QR code, wallet passes and the door check-in.

Guest List Terms

Ticketart (ticket type)

What the guest holds in their hand -- wristband, pass, lanyard or card -- and at the same time their credential at the door. Role Ticket (exactly one per guest) or Add-on (any number).

Einladungsart (invitation type)

The host's role: form, e-mail texts and a suggested ticket type. Says nothing about quantity or price.

Kontingent (contingent)

"N × ticket type at this price" for one host and one event. Permanent via a group, one-off via a preset, or by hand as a single invitation.

Einladung (invitation)

One host's contingent for one event, with its own link for self-service entry. Can be sent, delegated and revoked.

Gastgeber (host)

Whoever holds a contingent and enters their own guests -- a member with an EVENTRA account or a Gäste-Kontakt without one.

Begleitung (+1, companion)

An additional person on a guest's booking. Counts as a separate head with their own admission, but has no ticket of their own -- they sit on the guest's ticket.

Preiskategorie (price category)

A named per-head price that every price field of the guest list picks from. "Gratis" is always available.

Einlass (admission)

The guest list's door check-in: admit each person of a booking individually, hand out wristbands, check the amount. Attendance is recorded, not payment.

Wallet-Pass

The ticket for Apple Wallet or Google Wallet -- the same QR code as in the ticket e-mail and the web ticket.

Operations & Reporting

Live Overview (Live-Übersicht, Live-Tag)

The real-time view of the running event day: missing check-ins, overdue check-outs, completion rate, punctuality and the day's timeline. It only appears in the navigation when at least five staffed shifts are planned for the day.

Completion Rate (Erfassungsgrad)

The share of punches already due that have actually been recorded -- separately for check-ins and check-outs.

Assumed Shift Duration (Angenommene Schichtdauer)

The duration configured under Einstellungen › Zeiterfassung that is assumed for shifts without fixed times -- for cost forecasts and for the planned curve in the timeline.

70-Day Rule (70-Tage-Regelung)

The upper limit for short-term employment within the calendar year. Above the configured limit (70 days in Germany) the exemption from social security contributions falls away. The limit applies across employers.

Carry-In (Übertrag)

Working days a short-term employee has already worked for other employers in the current year, entered manually.

Monthly Close (Monatsabschluss / Abschluss vorbereiten)

The plausibility check before the payroll export: it reconciles the shift plan against time tracking and reports times without a shift, shifts without a released time, and times before the first shift.

Recognition (Anerkennung)

The evaluation and configuration of volunteer contributions: metrics, rank, tiers and badges.

View Settings (Ansichtseinstellungen)

Personal display options of the shift planner (card width, density, visible details), stored on the user account and identical on every device.

Full Width (Volle Breite)

Switch in the user menu that lifts the width cap of the HR pages.

Automation (Workflow)

A flow made of a trigger, conditions, an optional delay and actions -- e.g. "application submitted → wait three days → request a document".

Content & Languages

Source Language (Quellsprache)

The language content is written in. All translations derive from it; it is always active.

Active Languages (Aktive Sprachen)

The languages content is translated into. Deactivating one keeps its translations.

Text (translation coverage)

A single field -- for example the name or the description of an event, not the event as a whole.

Master Data Form (Stammdatenformular)

The freely defined additional fields employees fill in alongside the fixed master data -- T-shirt size, driving licence class and so on. The same builder also produces extra steps in applications and accreditation.

DATEV (LODAS / Lohn und Gehalt)

The two DATEV payroll programs for which EVENTRA generates master data, transaction data and deregistrations -- as an ASCII import file or directly via the DATEV API (hr:exchange).

Occupation Key (Tätigkeitsschlüssel)

The key every billable task needs for the payroll export. It is maintained by task name across all events.

Accreditation Terms

Credential

A specific type of access pass or authorization level assigned to employees for event access (e.g., "P - Produktion (Pass)", "B - Behörde (Pass)"). Credentials are configured in Settings and assigned during the accreditation process.

ZVÜ (Zuverlässigkeitsüberprüfung)

Reliability/Security Clearance Check. A police background check required for personnel working at high-security event venues in Germany. The 3-step process involves personal data entry, terms acceptance, and review/approval.

Check-in / Check-out

The process of registering an employee's arrival and departure at an event venue, typically done by scanning their QR code with the EVENTRA scanner.