Personal Data and Documents

This guide covers your personal data form (Stammdaten), profile settings, security options, and document management.

Why Filling Out Your Personal Data Matters

The Personal Data Form (Stammdaten)

The personal data page is headed "Deine Stammdaten" and is divided into four sections, each displayed as a card.

Section 1: Persoenliche Daten (Personal Data)

Field	Label	Format / Notes
First name	Vorname	e.g., "Max"
Last name	Nachname	e.g., "Mustermann"
Date of birth	Geburtsdatum	Format: TT.MM.JJJJ
Phone number	Telefonnummer	International format, default country: Germany (+49)
Citizenship	Staatsangehörigkeit	Dropdown with all countries (in German)
Gender	Geschlecht	Dropdown selection
Marital status	Familienstand	Dropdown selection

Section 2: Anschrift (Address)

• Adresse -- a search field with autocomplete. Start typing your address and select from the suggestions.
• Once selected, your address is displayed with a map-pin checkmark icon showing:
  • Street and house number
  • ZIP code and city
  • State and country

Section 3: Steuerlich relevante Daten (Tax-Relevant Data)

Field	Label	Notes
Birth name	Geburtsname	Your name at birth if different
Birth city	Geburtsort	City of birth
Birth country	Geburtsland	Dropdown with all countries
Tax ID	Steuer-ID	Your German tax identification number
Social security number	Sozialversicherungsnummer	Your social security number
Main employment	Hast du eine Hauptbeschaeftigung?	Yes/No dropdown
Student	Bist du Student?	Yes/No dropdown
Registered unemployed	Bist du arbeitslos gemeldet?	Yes/No dropdown

Section 4: Bankverbindung (Bank Details)

Field	Label	Notes
Account holder	Kontoinhaber	e.g., "Max Mustermann"
IBAN	IBAN	Validated automatically when you leave the field
BIC	BIC	Auto-filled when a valid IBAN is entered; only editable if BIC cannot be determined from IBAN

Saving

Tap the "Speichern" button at the bottom of the form. On success, you see: "Deine Daten wurden erfolgreich gespeichert."

Profile Dialog

The profile dialog is accessible from the user menu. It opens as a dialog on desktop or a bottom sheet on mobile, titled "Benutzerkonto" (User Account) with the subtitle "Einstellungen verwalten" (Manage settings).

The dialog has a sidebar (desktop) or tab bar (mobile) with the following tabs. The available tabs depend on your role:

For employees (junior) and supervisors:

• Profil
• Stammdaten
• Sicherheit
• Dokumente

For HR users:

• Profil
• Sicherheit
• Dokumente

Tab: Profil (Profile)

The profile tab shows:

1. Greeting -- a time-of-day greeting (e.g., "Guten Morgen, Max!" / "Guten Nachmittag, Max!" / "Guten Abend, Max!"). If your name is not set, just the greeting without a name.
2. Profile picture -- a circular photo or a placeholder icon. Hover over it to see a camera overlay.
3. Email address -- displayed below your name.
4. Role badge -- showing your role:
   • "Mitarbeiter" (Employee)
   • "Supervisor"
   • "HR"
   • "Akkreditierung" (Accreditation)
   • "Akkreditierung Supervisor"
   • "Behoerde" (Authority)

Profile Picture Upload

To upload or change your profile picture:

1. Tap on the profile picture or tap the "Foto hochladen" / "Foto ändern" button.
2. Select an image file from your device.
3. The cropping view opens with the title "Profilbild zuschneiden" and the subtitle "Waehle den Bildausschnitt für dein Profilbild".
4. Drag and resize the circular crop area.
5. Tap "Hochladen" to upload, or "Abbrechen" to cancel.

To choose a different image during cropping, tap "Anderes Bild".

To delete your profile picture, tap the "Entfernen" button (shown only when you have an existing picture).

Tab: Stammdaten (Personal Data)

This tab shows an overview of your personal data status:

• "Stammdaten Status" heading with subtitle "Übersicht Deiner hinterlegten Stammdaten".
• A status indicator:
  • Green with checkmark: "Stammdaten sind vollstaendig" (Personal data is complete)
  • Red with warning: "Stammdaten sind unvollstaendig" (Personal data is incomplete)
• Last updated date (if available): "Zuletzt aktualisiert: [date] Uhr"
• "Stammdaten bearbeiten" button -- takes you to the full personal data form.

Tab: Sicherheit (Security)

The security tab has three sections:

E-Mail-Adresse (Email Address)

1. Your current email is shown in a disabled field labeled "Aktuelle E-Mail-Adresse".
2. A "Verifiziert" badge appears next to the heading if your email is verified.
3. Enter a new email in the "Neue E-Mail-Adresse" field (placeholder: "neue-email@beispiel.de").
4. A note below explains: "Eine Bestaetigung wird an die neue Adresse gesendet".
5. Tap "E-Mail ändern" to initiate the change.

Passwort (Password)

If you already have a password:

1. Enter your "Aktuelles Passwort" (Current Password).
2. Enter your "Neues Passwort" (New Password).
3. Enter your new password again in "Neues Passwort bestaetigen" (Confirm New Password).
4. Tap "Passwort aktualisieren".

If you do not have a password yet (e.g., you signed up via a link), the heading changes to "Passwort erstellen" with a "Nicht gesetzt" badge:

1. Enter your new password.
2. Confirm it.
3. Tap "Passwort erstellen".

Password requirements:

• At least 8 characters
• At least one uppercase letter
• At least one lowercase letter
• At least one number

Shown as a hint: "Mindestens 8 Zeichen mit Groß- und Kleinbuchstaben sowie Zahlen"

Zwei-Faktor-Authentifizierung (Two-Factor Authentication)

This feature is currently not available. The section shows "Bald verfügbar" (Coming soon) and the toggle is disabled with the tooltip "Aktuell nicht verfügbar".

Tab: Dokumente (Documents)

The documents tab lets you upload and manage personal documents.

Uploading a Document

1. Tap the "Hochladen" button in the top right.
2. Select a file from your device, or drag and drop a file into the area.
3. Only one file can be uploaded at a time.
4. Maximum file size: 10 MB.

Viewing Documents

Each document is shown as a row with:

• File type icon (image icon for PNG/JPG/JPEG/WEBP, document icon for other types).
• File name.
• File type and size (e.g., "PDF -- 2.4 MB") -- visible on larger screens.
• Upload date and time.

Tap on a document to download it.

Deleting a Document

If no documents exist: "Aktuell keine Dokumente vorhanden" (Currently no documents available).

The Standalone Documents Page

There is also a standalone documents page accessible from the navigation, headed "Deine Dokumente" (Your Documents). This page provides a similar view of your uploaded documents.