Blog
Recht, loon en planning voor eventcrew — en wat er nieuw is in EVENTRA.
Fill plan: one click, and the AI staffs the whole area
Since 15 September EVENTRA fills an area with one click: the AI gathers the free applicants, checks qualification, availability, rest periods and limits, and places a ghost card with reason and confidence on every open shift. How the run works, what you can weight, and why nothing is booked without your click.
Event accreditation: process, background checks and software
How accreditation works at festivals, stadiums and large events: allocations per contractor, data capture by the companies themselves, the reliability check (ZVÜ), passes by zone and day, issue to the wallet. With a checklist for choosing software.
AI shift planning for events: what the model proposes, what rules check and what a person decides
What AI shift planning really delivers at festivals and events: rules filter qualification, availability, rest periods, Minijob and the 70-day limit, the model proposes an assignment with a reason, the planner books. With a checklist for choosing an AI shift planner.
Automating payroll for event staff: from check-in to the payroll office
How payroll for temps, mini-jobbers and short-term employees at festivals and events gets automated under German law: master data from the person, hours from the check-in, supplements from rules, limits checked before the export, a file for the payroll software. And what stays with the payroll office.
BookZuck POS and crew planning: POS codes come out of the shift confirmation
How the BookZuck integration in EVENTRA turns a confirmed bar shift into a POS account with a role and a login code, what the crew receives by email, and what is left for the HR team to do on event day: almost nothing.
BOE 2027: what exhibitors and visitors should know about crew software
BOE International on 20 and 21 January 2027 in Dortmund is the last date in the decision window before the season. Which questions organisers and agencies should put to a staffing software, what applies to booth staff under German labour law, and how to meet EVENTRA at the fair.
Season planning 2027: crew, budget and tools decided by January
Why staffing for the 2027 season is decided between October and January, which figures change at the turn of the year, how to derive the crew requirement from 2026 and what has to be in place before recruiting starts in February.
Planning: fill rate per area and day, events with start and end, charts above the crew
The planning changes of August and September in EVENTRA: a planning overview that shows the fill rate per area and day, events with a start and end date instead of a day count, clickable charts above the staff table, a file drive with trash and AI suggestions for area icons.
Live board in the crew app: team leads see their crew, gaps and check-ins at the post
Since 8 September team leads have the live board in the crew app: who is checked in, who is missing, which shift starts next, right at their area. Plus team leads on the area, support replies as push and an app icon that counts open shifts.
DATEV interface: LODAS and Lohn und Gehalt, as a file or via the DATEV data service
Since 7 September EVENTRA hands master data and movement data to DATEV LODAS and DATEV Lohn und Gehalt, either as a file or directly via the DATEV data service, with an export history. Also: StoTax uses the payroll type of the exported month, and the 70-day overview counts working days from the recorded hours.
Guest list: companions on one ticket, duplicate warning, invitations on autopilot
What landed in the EVENTRA guest list in September: plus-one guests sit on the inviter's ticket, the list warns about duplicate guests, contingents can send invitations by themselves, and every invitation of an event lives in one table with charts.
Minijob threshold 2026: €603, and what it means for event staff
The marginal-employment threshold (Geringfügigkeitsgrenze) rises to €603 a month in 2026 along with the minimum wage. How it's calculated, when exceeding it is allowed, what a Minijob costs the employer, and why festival months blow the threshold.
Short-term employment 2026: the 70-day rule for event staff
When festival casual staff stay exempt from social insurance, how the 70 days and 3 months are counted, what 'occupational' (berufsmäßig) means, and where organizers blow the limit.
DATEV LODAS and Lohn und Gehalt: getting time-tracking data to the payroll office without retyping it
Which files DATEV LODAS and DATEV Lohn und Gehalt expect for movement data and master data, how Lohnarten (wage types), Personengruppen (person groups) and shift premiums arrive there, and what an export from time tracking needs to deliver so the payroll office has nothing left to redo.
Festival staff planning in Excel: template, structure, and where it breaks
How to build a festival shift plan in Excel, which columns you actually need, which formulas check rest periods (Ruhezeit) and the 70-day limit, and above what crew size the spreadsheet becomes a risk.
Rest periods at events: the 11 hours, the exceptions, and the 4 am strike
The Working Hours Act (Arbeitszeitgesetz) requires 11 hours of rest (Ruhezeit) between two shifts. For hospitality and events, exceptions down to 10 hours exist. What applies to build, show day, and strike, where the shift plan breaks, and what about volunteers.
Time-tracking obligation at festivals: what applies since the BAG ruling, and how to track 800 crew
Since 2022, employers have had to record the entire working time; for Minijob workers and casual staff, that already applied earlier. What counts as proof, what doesn't, why paper lists fail at a festival, and how QR-code check-in works even without a network.
Sofortmeldung for event staff: who needs it, when it's due, what it costs
The Sofortmeldung (immediate registration) under § 28a Abs. 4 SGB IV applies to hospitality, showman trade, trade-fair construction, security, and other industries. Whether your festival falls under it, what gets reported, and how to get it done on the day of the engagement.
ZVÜ at festivals: running a reliability check for crew and contractors cleanly
When a reliability check (Zuverlässigkeitsüberprüfung, ZVÜ) is required, what data the authority needs, who has to supply it, and how organizers organize the intake for hundreds of people without the list still being missing the day before.
Bekijk jouw event in EVENTRA
30 minuten met de oprichter. We bouwen jouw event live na, van sollicitatieformulier tot exportbestand voor je loonadministratie.
Je eigen testomgeving binnen enkele minuten. Geen creditcard, stopt automatisch.
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