Time Tracking, Reminders & Payroll Interface

Three settings pages steer day-to-day operations: Zeiterfassung, Erinnerungen and Lohnschnittstelle.

Zeiterfassung — time tracking

Lege fest, wie Arbeitszeiten beim Auschecken bestätigt und in der Zeitenübersicht angezeigt werden.

IBAN confirmation at check-out

When ending a shift, the employee confirms their times with the last 4 digits of their IBAN -- on site and together with the supervisor. Discrepancies get resolved in the field instead of turning into a payroll dispute weeks later.

• Aktiviert -- the entered code is validated server-side against the stored IBAN at check-out.
• Deaktiviert -- times are confirmed without an IBAN check.

Change history for times

• Sichtbar -- the time overview shows a history of who edited a time when, and the check-in/check-out columns additionally reveal the originally scanned time.
• Ausgeblendet -- neither the history nor the original scan times appear.

Assumed shift duration

Shifts without fixed times cannot be calculated exactly. The duration stored here is assumed for:

• the cost forecast in the shift overview and dashboard,
• the planned curve in the live overview's timeline.

The value is given in hours and minutes and must sit between one minute and the maximum. Shifts with a stored start and end time are always calculated exactly -- the assumption only applies where nothing more precise is known.

Short-term employment (70-day rule)

The day budget for short-term employees across the calendar year:

Field	Statutory default (Germany)
Grenze (Tage)	70
Warnung ab	50
Kritisch ab	65

The rule is: warn ≤ critical ≤ limit, each between 1 and 365 days. The evaluation itself lives under Lohnbuchhaltung › 70-Tage-Regelung.

Erinnerungen — reminders

Automatische Erinnerungen an Mitarbeitende und Verantwortliche per E-Mail. Jeder Typ hat einen eigenen Zeitplan und wird einzeln gespeichert.

There are four reminder types. Each can be enabled individually, given its own schedule and saved separately; the card shows Aktiv or Inaktiv, the next run, and whether unsaved changes are pending.

Unbestätigte Schichten — unconfirmed shifts

Goes to employees with assigned, published shifts they have neither accepted nor declined. On each run every person receives one digest email per event listing all open shifts.

The option Vergangene Schichten einbeziehen widens the view backwards; by default only shifts from today onwards are reminded about.

Bevorstehende Schicht — upcoming shift

The classic "your shift starts soon" message to employees whose accepted shift is about to begin. The reminder is tied to the actual shift start and goes out roughly the configured lead time before it; you set it in days and hours. Multiple shifts on the same day are bundled into one email.

Nicht zugewiesene Akkreditierungen — unassigned accreditations

Goes to the responsible person of a company whose accreditation quota has not been fully distributed to staff -- one email per company listing the outstanding credentials.

Unvollständiges Profil — incomplete profile

Goes to active crew members who have not yet completed their master data -- one email per person.

Maximale Erinnerungen pro Eintrag

For each type you set how often the same open item is reminded about at most, before it goes quiet.

Lohnschnittstelle — payroll interface

Konfigurieren Sie Ihre Lohnschnittstelle und Arbeitgebernummer.

Provider

The software you run payroll with: DATEV, Lexware, Sage, Stotax or Andere.

Employer number

Required for the data exchange with your payroll software.

Minijob limit

The monthly earnings limit for mini-jobs, in your tenant's currency. It is used to calculate and validate working times and is the basis for the evaluation under Lohnbuchhaltung › Geringfügige.

Betriebsnummern — company registration numbers

These numbers are carried into the master data export:

• Employer's liability insurance: UV-Betriebsnummer
• Employer's liability insurance: UV-GTS (risk tariff position)
• Krankenkasse (health insurer)
• Familienkrankenkasse
• Umlagekasse

Tätigkeitsschlüssel — occupation keys

Every non-volunteer task needs an occupation key. Tasks are grouped by name across all events for this purpose -- so you maintain a key once, not per event. A counter shows how many of how many tasks are already mapped.

The fallback occupation key only applies where there is no task reference at all (single master data export).