Contract Management
Hybrid employment contracts: a digital main contract plus a written fixed-term sheet under §14 TzBfG.
Workflows › Vertragsmanagement manages the templates for legally sound employment contracts for short-term staff -- prepared digitally, sealed on paper.
Access
The accounting permission tier.
The page has three tabs: Information, Allgemeiner AV (digital) and Befristungsblatt (schriftlich).
Why two documents?
Under § 14 (4) TzBfG the fixed term of an employment contract must be agreed in writing before work starts -- with a handwritten signature on paper. A purely digital fixed term would be void, and the contract would count as open-ended.
EVENTRA therefore splits the contract:
| Document | Form | Content |
|---|---|---|
| Allgemeiner Arbeitsvertrag | digital | All terms not subject to the written-form requirement: compensation, working hours, deployment areas, privacy, general conditions. Provided online, digitally confirmable by the employee, available at any time. |
| Befristungsblatt | written | Just 1--2 pages carrying the fixed-term agreement and a reference to the digital main contract. Signed by hand on site, scanned and archived. |
The link between them is the point
Both parts must reference each other. The digital contract must state clearly that the fixed term is agreed separately in writing and that the contract is only valid once the fixed-term sheet is signed. Conversely, the fixed-term sheet must contain a field for the contract ID of the general employment contract.
Tab „Allgemeiner AV (digital)"
Here you manage the Arbeitsvertragsvorlagen (employment contract templates). Dokument hochladen uploads a Word file (.docx) and gives it a name; each row offers Vorschau, Herunterladen, Bearbeiten and Löschen plus file size and creation date. A Mustervorlage (sample template) is available for download.
What belongs in the digital contract
Compensation rules · working hours & breaks · deployment areas · privacy policy · confidentiality · conduct rules · equipment & clothing · liability · other terms
Variables in the Word template
Placeholders are replaced automatically with the employee's data when the document is generated.
Personal data -- first name, last name, email, date of birth, mobile number
Address & place of birth -- street, house number, postcode, city, country, full address
Billing -- tax ID, social security number, the person's negotiated hourly rate (independent of task), account holder, IBAN, BIC
Event & tasks -- event, start date, number of days, location, city, task, description, hourly rate, unit
Shifts & compensation -- shift table (block format) and shift list (list format)
Tab „Befristungsblatt (schriftlich)"
The fixed-term sheet is pre-produced in batches so that on site only a signature is needed.
Creates e.g. 500 fixed-term sheets with unique IDs. Each document gets its own ID (such as BF-00001) and a QR code; the IDs are reserved in the database.
All sheets are printed before the event.
Employee data and the contract ID are entered by hand and the sheet is signed.
The QR code links the sheet to the digital record.
The Word template
Upload your fixed-term sheet template as .doc or .docx; it contains blank fields for all personal data. Here too you get Vorschau, Ersetzen, Entfernen and a Mustervorlage.
Required blank fields
The template must contain these handwritten fields:
- Employee name
- Date of birth
- Address
- Vertrags-ID (Allg. AV) -- e.g.
Vertrags-ID (Allg. AV): AV-________ - Start of employment
- End of employment
- Place, date
- Employee signature
No contract ID, no link
Without the contract ID field the signed sheet has nothing to attach to -- it cannot be matched unambiguously to the digital contract.
Interplay with automations
The templates stored here are exactly the ones the Dokument generieren action under Automations draws from. Without a template the action stays empty.